Welcome new students

New student registration

A student visiting student services

How to register

We can’t wait for you to join our University of Essex family.  Have you received your registration email yet? 

Online Registration for the 2022-2023 academic year is currently open.

Once your student record is ready, you’ll be contacted on your personal email to ask you to set up your new Essex IT account using our Get Account system. You can then use your IT account to register with us online.

Students starting a new course in January 2023

Once you have accepted your place to study with us and your student record has been created, you will receive an email with information about how to register. As part of this, you will be invited to complete Online Registration. This process will include making payment of fees (where required). You should be aware that you are not considered to be registered for your course until your fees have been paid.

You must complete registration before you attend teaching events, undertake examinations or submit any assessed work. You should familiarise yourself with the latest Registration dates section on this page, to ensure you are aware of the latest date you will be allowed to join your course, as registrations after this date may not be permitted.


Register online

We would encourage all new students to familiarise themselves with the Registration Regulations

 

Getting an error code?

Error code 2:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your registration remotely.

Error code 3:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 3.

Error code 4:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 4.

Error code 5:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 5.

Error code 7:

Unfortunately you are unable to complete your registration online.

Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 7, and they will confirm the arrangements for your Registration.

Error code 8:

Unfortunately you are unable to complete your registration online.

Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 8, and they will confirm the arrangements for your Registration.

Error code 9:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 9.

Error code 10:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 10.

Error code 11:

Unfortunately you are unable to access Registration at this time.

If you require a visa to study in the UK, you may need to provide evidence of this to our International Services Team: international@essex.ac.uk. Once this has been received and approved, you will be able to register.

If your department's registration deadline has now passed and they will not permit further late registrations for the 2022/23 academic year you will not be able to access and complete this process.

If you continue to experience issues with accessing Online Registration then please use the live chat facility quoting error code 11.

Error code 12:

If you are awaiting the outcome of assessment for 2021/22, or of summer reassessment (voluntary or compulsory) from the Board of Examiners, you must await this outcome before your student record for 2022/23 can be created.

Once you have received your results, your new student record will be created and you will be able to register.

Information is also available on our Rules of Assessment web pages

If you continue to experience issues with accessing Online Registration then please use the live chat facility quoting error code 12.

Error code 13:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 13.

Error code 14:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 14.

Error code 15:

Your student registration is complete.

Please complete your Online Welcome Programme.

Error code 16:

Your student record indicates that you have an outstanding debt to the University.

Please sign into WebPay to pay your outstanding debt.

If you need assistance please contact the Income Team via income@essex.ac.uk.

Error code 17:

The online registration system is not currently open.

Our registration web pages have more information about the online registration process.

Error code 18:

Your student record indicates that you were given multiple options by the Board of Examiners. You must decide which option you wish to proceed with before you will be able to register.

Please refer to your Board of Examiners outcome email for further details.

Information is also available on our Rules of Assessment web pages.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 18.

Error code 20:

Your student record indicates that you have an outstanding debt to the University.

Please sign into WebPay to pay your outstanding debt.

If you need assistance please contact the Income Team via income@essex.ac.uk.

Error code 21:

Online registration is currently closed.

Please contact the Student Services Hub askthehub@essex.ac.uk for further assistance.

Error code 22:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your Essex registration remotely.

Error code 24:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 24.

Error code 25:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 25.

Completing your Right to Study check

As a new student joining us in January 2023, once you have completed Online Registration you will need to complete an in-person Right to Study check on campus. You can find out further information on where you need to go to complete the check under the Registration Hub section of this page.

During the Right to Study check we will check your ID documents and any immigration documents, to confirm you have the correct permissions to study with us. Where possible, once the check is completed, we’ll also issue you your Student Registration Card, so you can begin recording your attendance at teaching events.

It is essential that you complete your Right to Study check

Accepted types of ID at registration

As a new student we are required to check your identity and that you have the right to study with us inside the UK. Here’s what you’ll need to bring with you to complete your registration and study with us, documents must be original unless otherwise stated below:

If you are a British or Irish national:

  • British Citizen, UK or Irish passport or Irish passport card

British National Overseas, British Overseas Territories Citizen and British Overseas Citizens will also need UK immigration documents, and should refer to the section below.

If you were born in the UK or Ireland and you do not have the above, you need to bring TWO of the following:

  • Birth or adoption certificate issued in the UK, Channel Islands, Isle of Man or Ireland including name of parent(s)
  • Current UK driving licence
  • Student Loans Company tuition fee loan confirmation (electronic/colour scan or photograph accepted)
  • Disclosure and Barring Service Certificate*
  • Benefits paperwork issued by HMRC, Job Centre Plus or a UK local authority*

*must be dated within the last 3 months

Please note: if you were born in the UK or Ireland, we may accept other forms of identification, depending on individual circumstances and at the discretion of the Registration Manager (Registration).

EU, EEA and Swiss nationals who travel to the UK after 31 December 2020 will require UK immigration permission to study, unless you have been granted settlement in the UK.

If you are a Non-UK/Irish national:

This also applies to those born outside of the UK and Ireland.

  • Current passport and;
  • Proof of your UK immigration status, for instance your Biometric Residence Permit and Entry Clearance sticker.

You can find more details about the documents we will accept by reading our Identity and Right to Study Documents table (.pdf).

As well as your ID, you may also be asked to provide the following so make sure you bring them with you:

  • Scanned copies of your certificates of your qualifications (if our Admissions team have asked to see them)
  • Documents relating to how you are paying your tuition fees (e.g. confirmation of funding from Student Loan Company, bursary or scholarships, or other sponsorship)

Please don’t forget to bring everything with you so we can complete your right to study check. If you haven’t got the documents we require, you may not be able to study with us.

If you are a European or Swiss national:

European and Swiss nationals who travel to the UK after 31 December 2020 will require a visa, unless you already have settlement in the UK.

If you have Settled Status or Pre-Settled Status, you must provide your passport and share code in order for us to check your immigration status online. Please visit the UK Government website to obtain a share code, selecting the option 'something else' as a reason, in order to obtain the correct code.

Digital immigration status/eVisa

You may have been granted a digital immigration document rather than a physical vignette or BRP if you have the following types of permission:

  • Settlement/Pre-settlement granted under the EU Settlement Scheme
  • Student (EEA/Swiss nationals)
  • British National Overseas (Hong Kong) visa

If you do not have a BRP, you’ll need to provide your passport and share code in order for us to check your immigration status online. Please visit the UK Government website to obtain a share code, selecting the option 'something else' as a reason, in order to obtain the correct code.

Latest Registration dates

It is important that you register for your course at the earliest opportunity, so you are registered and can attend your classes. To ensure that you are registered and able to attend at the earliest opportunity, it is essential that you complete Online Registration and make payment of the required tuition fees before the term starts.

You should not attend teaching, examinations or submit work until your registration is complete and you have paid all required tuition fees.

To minimise any potential disruption to your academic studies, we have worked with departments to establish latest registration dates. These are the latest dates departments will accept students registering for their courses. If you do not complete Online Registration, including payment of all required tuition fees by your department’s latest registration date, you will not be allowed to register.

Details of the latest registration dates are provided below:

Department / School Course Latest registration date
Computer Science and Electronic Engineering MSc Artificial Intelligence
MSc Artificial Intelligence and its Applications
26 January 2023
Edge Hotel School MSc International Hospitality Management 27 January 2023
EBS

MBM Master of Business Management

MSc Business Analytics

20 January 2023
MBA 27 January 2023
Essex Law School

LLM International Law

6 February 2023
Mathematical Sciences 

MSc Applied Data Science 

MSc Applied Data Sciences and its Applications

 26 January 2023
 Psychology  MSc Psychology 
26 January 2023
School of Sport, Rehabilitation and Exercise Science PGT Modular Students You will be advised by the School of the latest date by which you need to complete registration as part of your application.

For all other courses, the latest date you can register is 13 February 2023. 

Please note the Regulations relating to Registration, which state:

“5.10 No prospective or continuing student will be permitted to access lectures, classes or laboratories or to use the University Library, computing or any other facilities of the University until they have registered and paid or made satisfactory arrangements to pay the fees due.”

Registration Hubs

We are currently working on arrangements for our Registration Hubs at Colchester and Southend Campus for January 2023. We will publish information here and email you with further information on when and where you can attend these, as soon as these plans are finalised. In the meantime, if you have completed Online Registration and are on campus, you can attend one of our Student Services Hubs to complete your Right to Study check and collect your Student Registration Card. Details of the locations of our Student Services Hubs and how to access these can be found below:

Colchester Campus

  • The Student Services Hub, First Floor, the Silberrad Student Centre

To complete your Right to Study check, you will need to book an appointment at our Student Services Hub, located on the First Floor of the Silberrad Student Centre. 

Southend Campus

  • Student Services Hub, The Forum

To complete your Right to Study check, you will need to book an appointment at our Student Services Hub, located on the Second Floor of The Forum. 

Loughton Campus

  • Student Services Hub, Hatfields

To complete your Right to Study check, you will need to book an appointment at our Student Services Hub at Loughton Campus.

 
Student Services Hub
Need help?

If you need any further help and advice, please contact or visit the Student Services Hub who will be happy to assist you.