Welcome new students

New student registration

A student visiting student services

How to register

We can’t wait for you to join our University of Essex family. But to become an official student here you’ll need to register first.

Online Registration for the 2021-2022 academic year is now open. Once your student record has been created you will receive an email to your personal email address with instructions about setting up your Essex IT account first and then completing Online Registration

Students starting a new course in October 2021

Once you have accepted your place to study with us and your student record has been created, you will receive an email with information about how to register. Online Registration for the 2021-2022 academic year is now open.

Once your student record has been created you will receive an email to your personal email address with instructions about setting up your Essex IT account first and then completing Online Registration. Online Registration will close on Wednesday 3 November unless your department has indicated there should be an earlier deadline.


Register online

If you wish to defer your studies to October 2022, please do not complete Online Registration but contact the relevant Admissions team to explore your options. Please email ugsupport@essex.ac.uk if you are an Undergraduate Offer holder and include ‘Deferral request’ and your applicant ID in the subject line of your email. Please use the deferral form on your portal if you are a Postgraduate Offer holder.

Once you have registered online you will need to complete an in-person Right to Study check on campus by booking an appointment with the Student Services Hub. You will then be issued with your student registration card. In the meantime, students who require proof of student status can obtain an electronic Certificate of Registration.

We would encourage all new students to familiarise themselves with the Registration Regulations

Latest registration dates

Department / School Course Latest registration date
CSEE  All UG and PGT courses 25 October 2021
CSEE All PGR courses  29 October 2021 
East 15 All courses  15 October 2021
School of Sport, Rehabilitation and Exercise Sciences  Physiotherapy  11 October 2021
Sports Therapy 27 October 2021
Health and Social Care
Nursing  18 October 2021
Occupational Therapy 1 November 2021 
Speech and Language Therapy 8 October 2021
FdSc Oral Health Science 27 September 2021 
MSc Health Research 25 October 2021
MSc Global Public Health 25 October 2021 

For all other courses, the latest date you can register is 03 November 2021. 

Please note the Regulations relating to Registration:

5.10. No prospective or continuing student will be permitted to access lectures, classes or laboratories or to use the University Library, computing or any other facilities of the University until they have registered and paid or made satisfactory arrangements to pay the fees due.

 

Accepted types of ID at registration

As a new student we are required to check your identity and that you have the right to study with us inside the UK. Here’s what you’ll need to bring with you to complete your registration and study with us, documents must be original unless otherwise stated below:

If you are a British or Irish national:

  • British Citizen, UK or Irish passport or Irish passport card

British National Overseas, British Overseas Territories Citizen and British Overseas Citizens will also need UK immigration documents, and should refer to the section below..

If you were born in the UK or Ireland and you do not have the above, you need to bring TWO of the following:

  • Birth or adoption certificate issued in the UK, Channel Islands, Isle of Man or Ireland including name of parent(s)
  • Current UK driving licence
  • Student Loans Company tuition fee loan confirmation (electronic/colour scan or photograph accepted)
  • Disclosure and Barring Service Certificate*
  • Benefits paperwork issued by HMRC, Job Centre Plus or a UK local authority*

*must be dated within the last 3 months

Please note: if you were born in the UK or Ireland, we may accept other forms of identification, depending on individual circumstances and at the discretion of the Registration Manager (Registration).

EU, EEA and Swiss nationals who travel to the UK after 31 December 2020 will require UK immigration permission to study, unless you have been granted settlement in the UK.

If you are a Non-UK/Irish national:

This also applies to those born outside of the UK and Ireland.

  • Current passport and;
  • Proof of your UK immigration status, for instance your Biometric Residence Permit and Entry Clearance sticker.

You can find more details about the documents we will accept by reading our Identity and Right to Study Documents table (.pdf).

As well as your ID, you may also be asked to provide the following so make sure you bring them with you:

  • Scanned copies of your certificates of your qualifications (if our Admissions team have asked to see them)
  • Documents relating to how you are paying your tuition fees (e.g. confirmation of funding from Student Loan Company, bursary or scholarships, or other sponsorship)

Please don’t forget to bring everything with you so we can complete your right to study check. If you haven’t got the documents we require, you may not be able to study with us.

If you are a European or Swiss national:

European and Swiss nationals who travel to the UK after 31 December 2020 will require a visa, unless you already have settlement in the UK.

If you have Settled Status or Pre-Settled Status, you must provide your passport and share code in order for us to check your immigration status online. Please visit the UK Government website to obtain a share code, selecting the option 'something else' as a reason, in order to obtain the correct code.

Digital immigration status/e:visa:

You may have been granted a digital immigration document rather than a physical vignette or BRP if you have the following types of permission:

  • Settlement/Pre-settlement granted under the EU Settlement Scheme
  • Student (EEA/Swiss nationals)
  • British National Overseas (Hong Kong) visa

If you do not have a BRP, you’ll need to provide your passport and share code in order for us to check your immigration status online. Please visit the UK Government website to obtain a share code, selecting the option 'something else' as a reason, in order to obtain the correct code.

Getting an error code?

Error code 2:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your registration remotely.

Error code 3:

There is an error in your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 3.

Error code 4:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 4.

Error code 5:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 5.

Error code 7:

Unfortunately you are unable to complete your registration online.

Please contact the Registration Team, quoting error code 7, and they will confirm the arrangements for your Registration.

Error code 8:

Unfortunately you are unable to complete your registration online.

Please contact the Registration Team, quoting error code 8, and they will confirm the arrangements for your Registration.

Error code 9:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 9.

Error code 10:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 10.

Error code 11:

Unfortunately you are unable to access Registration at this time.

If you require a visa to study in the UK, you may need to provide evidence of this to our International Services Team.

Once this has been received and approved, you will be able to register.

If you have been asked to provide evidence of your qualifications or certificates, please send these to the Admissions Team.

Once this has been received and approved, you will be able to register.

If you continue to experience issues with accessing Online Registration please use the live chat facility, quoting error code 11.

Error code 12:

If you are awaiting the outcome of assessment for 2020/21, or of summer reassessment (voluntary or compulsory) from the Board of Examiners, you must await this outcome before your student record for 2021/22 can be created.

Once you have received your results, your new student record will be created and you will be able to register.

Information is also available on our Rules of Assessment pages.

If you continue to experience issues with accessing Online Registration please use the live chat facility, quoting error code 12.

Error code 13:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 13.

Error code 14:

There is an error in the course dates displayed on your record, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 15:

Your student registration for the 2021/22 academic year is complete.

Please complete your Online Welcome Programme.

Error code 16:

Your student record indicates that you have an outstanding debt to the University.

Please contact the Income Team in order to make payment arrangements.

Error code 17:

The online registration system is not currently open.

Our registration web pages have more information about the online registration process.

Error code 18:

Your student record indicates that you were given multiple options by the Board of Examiners. You must decide which option you wish to proceed with before you will be able to register.

Please refer to your decision from the Board of Examiners for further details.

Information is also available on our Rules of Assessment pages.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 18.

Error code 20:

Your student record indicates that you have an outstanding non-educational debt to the University. This may include fees for accommodation, replacement keys or fobs, or student conduct fines.

Please email the Income Team in order to make payment arrangements.

You will not be able to register until you have made satisfactory payment arrangements.

Error code 21:

Online registration is currently closed.

Please visit Student Services Hub for further information, or contact us via Live Chat for assistance.

Error code 22:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your registration remotely.

Error code 24:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 24.

 
Student Services Hub
Need help?

If you need any further help and advice, please contact or visit the Student Services Hub who will be happy to assist you.