Non-academic disciplinary activity: Interaction between the University and the Students' Union
The University of Essex and its
Students' Union provide separate notifications to the
Information Commissioner under the
terms of the
Data Protection Act 1998 (DPA). Both organisations recognise that it is
a contravention of the DPA to disclose individuals' personal data to the
other without making individuals aware that it may happen. This policy
statement sets out how the University and the SU interacts in relation to
non-academic disciplinary activity.
Under circumstances relating to disciplinary activity,
both the University and the Students' Union reserve the right to pass
necessary information (including personal data) to the other in order to
uphold and enforce
the Code of
The University and the Students' Union have varying
degrees of responsibility for areas of the University designated for social
use. Where an individual is banned from such areas, it is in the legitimate
interests of both the University and the Students' Union to communicate and
pass on relevant information to ensure the ban is implemented successfully.
Similarly, the Students' Union consults regularly with the
University Proctor, who
is responsible for non-academic student conduct
proceedings, and vice versa. In order to ensure disciplinary procedures are
upheld and enforced, personal data relating to individuals subject to
disciplinary action or related enquiries may be passed between them.
In accordance with the
Act, both the University and its Students' Union ensure that disclosures
of personal data never prejudice an individual's rights, freedoms or
Any individual with concerns about how their data may
be treated is free to discuss the issue with either the
Assurance Manager at firstname.lastname@example.org or the Students' Union.
University of Essex Policies - Data Protection Act 1998