You'll be given a deadline by which work is to be completed and handed in. You should always aim to submit work before the deadline. This ensures you should never have any problems with a late submission. A simple tactic is to set your own deadline, perhaps several days in advance of the last possible date for submission and to organise your work around that.
You should familiarise yourself with the primary submission methods for coursework and online examinations of each department that you are taking a module with. Each assessment must be submitted by the deadline published in order to gain a mark. If you are concerned that you cannot complete an assessment by the deadline you should contact your department before the deadline or consider making a late submission claim.
If you have difficulty in managing your workload, you can seek advice from a number of sources, including from staff in your department including your personal tutor, SU Advice and your Student Services Hub.
It is your responsibility to inform your department of any circumstances affecting your ability to submit on time. It is at the discretion of the department to comment on work submitted later than the deadlines for formative feedback only (ie. no formal marks will be awarded).
Please contact your department for support and advice if you are concerned about your deadlines.
There is a single policy for the late submission of coursework and online examinations (.pdf) for both undergraduate and postgraduate taught programmes of study.
The policy states that all assessments submitted after the deadline will receive a mark of zero, unless there are valid circumstances resulting in your late submission.
There may be times when you are unable to undertake, complete or submit a piece of coursework or an online examination on time due to circumstances beyond your control. You can still submit work late if you have submitted a valid late submission claim alongside evidence of your circumstances.
These guidance notes cover circumstances which affect your ability to submit coursework or online examinations by the deadline.
There are separate policies and guidance on extenuating circumstances concerning performance in coursework or online examination and your ability to submit at all.
These circumstances are defined as the inability to submit work by the deadline due to reasons beyond your control. Accepted circumstances include:
This is not an exhaustive list of ‘accepted’ circumstances and our departments will consider all claims.
The following are examples of circumstances which are not normally considered to be relevant for the instatement of marks due to failure to meet a deadline:
It is not appropriate, nor possible, to list all of the potential circumstances that a student may encounter which would be accepted by the Extenuating Circumstances Committee. The list above should give you an indication of the types of circumstance that are not normally accepted by the Committee.
You should note that extenuating circumstances claims for marks instatement of work submitted after the relevant Late Submission deadline can only be considered under the Extenuating Circumstances Policy. This covers cases where you were unable to complete an assessment by the original deadline/the relevant Late Submission deadline due to a circumstance or event that could not reasonably have been anticipated and includes coursework, submitting an online examination or attendance at a coursework test/presentation.
If you miss your coursework deadline and believe that you have circumstances which have affected your ability to submit on time, then you should submit an extenuating circumstances form within seven calendar days (including weekends and/or holidays) of the deadline explaining those circumstances and providing any relevant evidence. You should also submit your coursework so that it can be marked if your claim is accepted.
If you miss submitting your online examination, which is over 23 hours 59 minutes in length, or your take-home exam by the deadline and believe that you have circumstances which have affected your ability to submit by the deadline, then you should submit an extenuating circumstances form within 24 hours detailing those circumstances and any relevant evidence. You also need to submit your work within 24 hours so that it can be marked if your claim is accepted.
If you miss submitting your online examination which is less than 23 hours 59 minutes in length by the deadline, this will be treated as a missed assessment, for which you will be given a 0. You will need to submit an extenuating circumstances claim if circumstances outside of your control prevented you from submitting on time.
If you have been unable to attend a coursework test, such as a timed in-class test, a presentation or a practical class, you should inform your department as soon as possible.
Some types of assessment, such as certain in-class tests, practical assignments or presentations, may not be covered by this policy. Where it is deemed impossible to accept a late submission request due to the nature of the assessment, this information will be available from the school/department (eg. in the module outline or departmental handbook). In such cases, a student who is unable to undertake the assessment by the deadline due to extenuating circumstances should submit an Extenuating Circumstances claim instead of Late Submission.
Postgraduate taught dissertations or equivalent are not counted as coursework and are therefore not covered by the standard policy on the late submission of coursework. Students can request an extension for their postgraduate dissertation if they find that, due to extenuating circumstances, they will be unable to submit the dissertation by the published deadline.
You can only request an extension before the current deadline for your dissertation and should speak to your supervisor as soon as you begin to have concerns about the deadline.
You can request an informal extension from your department or school of up to four weeks.
Please write to your Department explaining the reasons for needing an extension and when you hope to submit your dissertation by. Each request is considered on a case-by-case basis and your Department or School will notify you of their decision.
There are no registration fees for an informal extension.
You will need to submit a formal extension request if:
Formal extensions can be submitted via the online form. Requests are will be considered by your Department or School, and final approval is granted by the Faculty Dean.
When an extension is approved, a registration fee of £100 for each term is payable.
Due to the time that it takes for a formal extension to be considered for approval, we recommend submitting your request as soon as you can, and preferably no later than 14 calendar days (including weekends and bank holidays) ahead of the deadline. A request submitted after your deadline has passed will not normally be approved.
If the deadline for your dissertation has already passed and you have not been able to submit your work, you may be eligible to submit an extenuating circumstances claim.
If you are granted an extension, this date will be used to determine when your marks will be considered by Board of Examiners. If you submit your dissertation before the extended deadline, your results will still go to the next Board of Examiners based on the extension deadline given, not your submission date.
Your Department or School can let you know when this will be but you should note that there could be a delay of several months between when you submit your dissertation and when your results are available.
You may only submit a claim for late submission once the deadline for your submission has passed. This form can be found under the 'Education' tab on MyEssex.
You should include on the extenuating circumstances form details of the specific piece(s) of coursework or online examination examinations that you are submitting late and describe the circumstances that prevented timely submission of the work. Make sure you explain the impact these circumstances had on your ability to submit your coursework or online examination by the deadline.
Where you are able, it is in your interest to submit independent and reliable supporting evidence as part of your extenuating circumstances application. Supporting evidence should be relevant to the circumstances described in both nature and timeframe. Without supporting evidence, the Extenuating Circumstances Committee/Board of Examiners may not be able to take action on your claim.
See our guidance on documentary evidence.
If you have experienced significant (longer term) extenuating circumstances that prevent you from either submitting your work at all, or submitting within the relevant late submission timeframe, you should submit an extenuating circumstances form. You should clearly explain how your extenuating circumstances affected your ability to submit your work on the form.
Late submission requests for coursework will be accepted for consideration by the relevant departmental Extenuating Circumstances Committee in line with the deadlines stated above, unless model answers have been released. It is at the discretion of the department to comment on work submitted later than the applicable late submission deadline for formative feedback only (that is, no formal marks will be awarded).
Each department has an Extenuating Circumstances Committee which will normally meet at least twice during the year. The Committee will decide whether your work should be marked and whether that mark will count towards your formal assessment (i.e. no formal marks will be instated). The department will advise you of the outcome.
You should note that submitting a false claim or false documentation is a serious matter and would be regarded as an attempt to gain unfair advantage. This would be an academic offence and would be dealt with under the Academic Offences Procedures. The University reserves the right to check on the validity of the document(s) you submit by contacting the third party directly.
The University is committed to a fair and confidential process for handling extenuating circumstances and recognises that this process may involve the disclosure and handling of sensitive personal information. Information will be processed in line with the UK General Data Protection Regulations (GDPR) and Data Protection Act 2018. For further details about how the University processes your personal data please see our Privacy Statement.
If you have a disability which is preventing you from meeting published deadlines, please contact a member of the Disability Service in the Student Services Hub to discuss this issue in advance of your submission dates.
If you find that you are unable to submit a hard copy of a Late Submission Form, you can submit it electronically. Please contact your department who will tell you the email address to use.
If you have any queries about a claim which has been rejected, please contact your department to request further information. You can also discuss this feedback with staff in the Student Services Hub if you believe that your individual needs have not been understood or adequately taken into account.
If you are providing information about your disability on your Late Submission of Coursework Form or your Extenuating Circumstances Form, please note that this does not count as disclosure to the University as these forms are intended for use only by the Late Submissions Committee or the Board of Examiners. We strongly urge you to disclose any persistent medical condition, specific learning difficulty or disability to your Student Services Hub.
If you require any information or advice with regards to your immigration status, please contact the International Services team via the ‘ask us a question’ section of the immigration webpages.
If you need any further help and advice, please contact or visit the Student Services Hub or SU Advice who will be happy to assist you.