All files and documents, including paper and electronic, those that are shared and those that you use yourself, need to have file names that are meaningful and that anyone can understand.
Good file names are:
- Objective - "Information Assurance Office Team Chart 2020" instead of "current team chart"
- Meaningful - avoid private shorthand abbreviations or very general names like "minutes", notes"
- Concise - avoid rambling descriptive title, but ensure you include enough information to allow you to identify the likely content from the name
- Standardised - be consistent in any abbreviations, date formats and names you use
- Function based - use names that tell you what something does, rather than its current name
Use folder names to remind you how long to keep the contents for, and to flag items that are restricted and need extra care to keep them secure.