Working with information and data

Guidelines for using your personal device for work or study

These guidelines set out your responsibilities when accessing University information and data on a personal device.

Managing information

Records management is about keeping the right information, in the right place, for the right period of time.

Report a data breach

If you accidentally share personal information, you must report it without delay to the Information Assurance Manager.

Data Protection and GDPR

Data protection and third-party suppliers

There are many situations where the University might engage a third party to carry out activities on their behalf, perhaps some specialist expertise or a software platform.

Data protection definitions

Useful data protection terminology.

Data Protection Impact Assessments

The Data Protection Impact Assessment is a legal requirement where any data processing is likely to result in a high risk to individuals and good practice for any project involving the processing of personal data.

Data protection introduction

The University collects the personal data of applicants, staff, students, alumni, visitors, stakeholders, research participants and others. This data is used in a variety of ways and for a variety of purposes in the course of our work.

Data subject rights

The GDPR includes a range of rights for individuals around their data. Anyone whose data is processed by the University can make a rights request under GDPR.

Direct marketing and privacy law

The University will follow these rules for direct marketing by email, telephone campaigns and the use of cookies on our websites and emails.

Recording meetings 

If you are thinking of recording a meeting there are a few things to think about first. Make sure you get it right with this guidance.

How to write a privacy notice

Find out what a privacy notice needs to include and some pointers on how to write it.

Guidance on filming and photography

We all have a right to control our personal data, including pictures of us. So we need to take care when taking pictures or filming at our campuses.

Storing information

Academic Section archive and storage policy

The policy sets out how the Academic Section manages its approach to the retention of semi-current records that need to be retained.

Archiving documents

Find out how you need to archive paper and electronic documents.

Disposing of documents

A brief guide to disposing of paper and electronic documents.

Organising information

Find out how to organise the information you work with so you can work effectively and comply with the law

Knowing what information to keep

A quick guide to help you decide which information you should keep it and which you can bin.

Sharing information

Sharing information under the law

What you need to know about sharing information under the law.

Sending personal data safely

Guidance and good practice advice on sharing information and data through email.

Keeping information safe

Keeping information safe when you're out and about

Precautions you can take to protect your mobile devices and papers when you leave the office.

Information security

Some simple tips to help you keep the information you handle secure.