Records management is about keeping the right information, in the right place, for the right period of time.
If you accidentally share personal information, you must report it without delay to the Information Assurance Manager.
There are many situations where the University might engage a third party to carry out activities on their behalf, perhaps some specialist expertise or a software platform.
Think carefully about any personal information that might be used when developing new systems, services, processes or ways of working.
The Data Protection Impact Assessment is a legal requirement where any data processing is likely to result in a high risk to individuals and good practice for any project involving the processing of personal data.
Know how to ask for consent when you collect personal information from people
If you are thinking of recording a meeting there are a few things to think about first. Make sure you get it right with this guidance.
This guidance covers every day data protection problems that are likely to affect staff and students.
Find out what a privacy notice needs to include and some pointers on how to write it.
We all have a right to control our personal data, including pictures of us. So we need to take care when taking pictures or filming at our campuses.
The policy sets out how the Academic Section manages its approach to the retention of semi-current records that need to be retained.
Find out how you need to archive paper and electronic documents.
A brief guide to disposing of paper and electronic documents.
Find out how to organise the information you work with so you can work effectively and comply with the law
A quick guide to help you decide which information you should keep it and which you can bin.
What you need to know about sharing information under the law.
Guidance on how to respond to third party contacts and ensure a reasonably consistent approach to such contacts throughout the University.
Guidance and good practice advice on sharing information and data through email.
What you need to think about when sharing data or information.
Precautions you can take to protect your mobile devices and papers when you leave the office.
Some simple tips to help you keep the information you handle secure.