Monitoring is an essential part of health and safety. It helps us to ensure our health and safety standards have been implemented and are adequately protecting people from harm.
Health and safety inspections
All departments are required to carry out annual health and safety inspections. These include a review of health and safety records and physical inspection. In higher risk areas regular safety tours or daily walk around may also take place to ensure the physical environment is safe.
Incident reporting and investigation
Reporting and investigating accidents and incidents helps us to learn why someone has been harmed and so put into place measures to prevent it happening again. We also monitor trends in incidents to identify areas where further risk controls may be needed.
Health and safety audits
An audit involves collecting information about the health and safety management system and making judgements about its adequacy and performance. It is a proactive method to monitor whether risk controls and processes put in place to manage health and safety across the University are adequate and effective in practice, or whether improvements could be made.
Health and safety auditing gives further information on auditing at the University and current audits being undertaken.
It is important that health and safety risk assessments and standards are regularly reviewed to ensure they are current. Health and safety standards must be dated with the last review date and the review should take place in a reasonable timescale, taking account of the nature of the risk and changes to legislation and work practices.
Health and Safety Management Statements and notice board information should be reviewed at least annually to ensure that the names of those given health and safety responsibilities remain current.
Reporting on health and safety performance
Reporting on health and safety performance is necessary to enable Council and USG to fulfil their leadership responsibilities. They need to be kept aware of health and safety risks and any potential shortcomings that could result in prosecution or a serious health and safety incident.
Progress with implementing the University’s Health and Safety Plan (.pdf, Essex users only) will be measured in the following ways:
- Performance targets: a set of health and safety key performance indicators (KPIs) are proposed by the Health and Safety Group and agreed by USG. The KPIs aid measurement of progress with implementation of certain aspects of the Health and Safety Plan
- Head of Department monitoring forms: Heads of Department are required to complete a six-monthly Health and Safety Monitoring Form
- Annual/Interim Report on Health and Safety Performance: qualitative reports on progress with implementation of the plan will be included in an annual report which is presented to USG, Audit and Risk Committee and Council
Similar processes of annual reporting on health and safety occur in UECS and Wivenhoe House, with annual reports presented to their boards. HSG also has oversight of annual reports from USG, Wivenhoe House Hotel and the Students' Union.
Health and safety KPIs
Departments are notified of the University’s current KPIs annually following approval by Council (usually in August by Health and Safety Bulletin). Please refer to our bulletins for details of current KPIs.