Records management network
The Records Management Network was set up in October 2004 to contribute
towards the University-wide work of the Information Manager. Acting
predominantly as a communications link between the Records Management Office
and all parts of the University, the Network has three aims:
- To raise the profile and understanding of effective
records management throughout the University and to ensure
that good practice is adopted;
- To ensure University-wide compliance with key pieces of
legislation, such as the Data Protection Act 1998 and the
Freedom of Information Act 2000; and
- To ensure the University’s records management policies
are effectively implemented and followed in all parts of the
University.
Members of the Network are known as Records Management representatives.
They provide a vital link between the Records Management Office and the area
of the University they represent. Each representative’s main
responsibilities are:
- To have understanding and knowledge of the University’s
records management ethos and relevant policies, and of the
Data Protection (DP) Act 1998 and Freedom of Information
(FOI) Act 2000.
- To maintain regular contact with the Information Manager
on records management, data protection and freedom of
information issues and ensure the Head of Department[1]
is aware of relevant developments;
- To be the point of contact for the Information Manager
within each department;
- To raise with the Information Manager any relevant
queries or issues relating to compliance with the DP and FOI
Acts or University policies within the department;
- To liaise with and assist the Information Manager where
necessary with the annual renewal of the University’s
notification under the DP Act and maintenance of the
University’s FOI Publication Scheme;
- To be responsible, where and if necessary, for the
effective distribution within the department of information,
guidance and advice prepared by the Information Manager.
- Using resources provided by the Information Manager, to
provide basic training to new members of staff in the
department on the DP and FOI Acts, and to refer staff to the
Information Manager for more detailed training as
appropriate.
- To provide the Information Manager with information
required for responses to Subject Access Requests and
FOI requests where appropriate.
Network representatives
(last updated November 2012)
| Department/School/Section |
Representative |
| Biological Sciences |
Claire Birch |
| Computer Science and Electronic Engineering |
Gemma Aitchison |
| East 15 Acting School |
Margaret Taylor |
| Economics |
Claire Cox |
| Essex Business School |
Joanna Partner |
| Government |
Abi Reid |
| Health and Human Sciences |
Denise Green |
| History |
Karen Shields |
| Human Rights Centre |
Yvonne Cattrall |
| International Academy |
Sylvia Lefley |
| Language and Linguistics |
tba |
| Law |
Yvonne Cattrall |
|
Literature, Film, and Theatre Studies |
Ildiko Olah |
|
Mathematical Sciences |
Camilla Thomsen |
|
Philosophy and Art History |
Barbara Crawshaw |
|
Psychoanalytical Studies, Centre for |
Debbie Stewart |
| Psychology |
Lucy Glover |
| Essex Abroad Office |
Lynn Baird |
|
Sociology |
Sue Aylott |
|
Academic Section (including Student Support and Academic Partnerships) |
Sara Stock |
|
Accommodation Office |
Libby Allard |
|
Catering |
Liz Sutton |
|
Data Archive |
Lucy Bell |
|
Estates Management (including Security) |
Anne-Marie Boot |
|
Communications and External Relations (including the Arts Office) |
Helen Robinson |
|
Finance |
Heidi Griggs |
|
Information Systems Services |
Susannah Jones |
|
Institute for Social and Economic Research |
Angela Newsam |
|
International Office |
Emmi Hamalainen |
|
Library |
Robert Butler |
|
Human Resources |
Lyn Aldridge |
|
Strategic Planning and Change Section |
Nigel Appleton |
|
Research and Enterprise Office |
Sarah Manning-Press |
|
Safety Office |
Margaret Jefferd |
|
Sports Centre |
Melissa Neal |
|
Registrar/Vice-Chancellor's Office |
Monica Illsley |
[1]In this context
department is defined in the widest sense
and encompasses administrative sections,
major centres and other significant units in
the University.