These are the most commonly asked questions we get in HR. If yours isn’t covered here, go to the Who to contact page to find out who can help.
Your head of department/section or your line manager will have a record of your holiday entitlement and how much holiday you have taken. Have a look in your Conditions of Service to find out how much holiday you’re entitled to during the current leave year.
There is no specified retirement age. Members of staff wishing to retire may do so subject to giving the required period of notice. Access to pension will be subject to pension scheme rules.
On the first day of absence, you must telephone your
Line Manager (or other nominated person in your
department/section/office) within one hour of your usual start time to
advise that you will not be attending for work and the reason for the
absence. You will also need to complete a Self-Certificate for Sickness
Absence (see link below) from the first day of absence and send this to
your Line Manager. After seven calendar days of sickness absence you
will also be required to provide a Statement of Fitness for Work (“Fit
Note”) from your Doctor, Hospital or Dentist and send this to Human
Resources (informing your Line Manager that you have done this). After
submission of the initial “Fit Note” you may need to provide further
“Fit Notes” at intervals(usually weekly, but it may be less often
depending on your medical practitioner).
More information on sickness absence (opens pdf document)
Self certificate for sickness absence (opens word document)
More information about ‘fit notes’
Employees are entitled to a scale of sickness payments (opens a pdf file), depending on length of service
First, you need to agree a leaving date with your head of department or section, taking into account your notice period (this will be in your conditions of service). You need to put this in writing and send a copy to Human Resources. Your P45 will either be included with your last salary payment or sent on to you by Payroll (you may need to check that they have your latest address).
‘Keeping in touch’ (or ‘KIT’) days came in under the Work and Families Act 2006. They’re designed to help women on maternity/adoption leave with the process of getting back to work. Find out more
If you’ve worked here for more than a year, you’re entitled to two weeks’ paternity leave on full pay after the birth of your child.
The University provides free eye tests for staff who regularly use a computer for work. Contact Occupational Health for an authorisation form before arranging your eye test (2399 for Colchester Campus staff, or email ohstaff – add @essex.ac.uk to make a full email address). More information
Read the recruitment and selection guidelines for academic staff or all other staff and then speak to the recruitment officer responsible for your department/section.
Download a research leave form (word document).
Yes. You’ll need to ask permission if you’re a member of academic or academic-related staff. If you’re a member of support staff, you don’t need permission, but it should not interfere with your ability to carry out your full duties at the University – and you should not normally work more than an average of 48 hours in any week.
The University will close at 12.30pm on Tuesday 24 December 2013 for the Christmas holiday period and will re-open on Thursday 2 January 2014. Some facilities will be available over the Christmas period – details will be circulated during the autumn term.
The University will also be closed for Easter on Friday 29 March 2013 and on Monday 1 April 2013.
In addition the University will be closed on the following
May Bank holiday - Monday 6 May 2013
Spring Bank holiday - Monday 27 May 2013
Summer Bank holiday - Monday 26 August 2013
You can open one of our bank holiday calculators to find out the dates of public holidays in future years.
We have produced guidance on getting and giving references (opens Word document).